The type of personal information we collect
We currently collect and process the following information:
· Personal identifiers, contacts, financial information, visa information, study information, employer details and salary
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
· You can send us personal information via email this will be used as identification, proof of address or proof of right to study for tenancy applications.
We also receive personal information indirectly, from the following sources in the following scenarios:
· Tenancy application forms via various channels
· Identification documents via various channels
We use the information that you have given us in order to process your application.
We may share this information with landlords and governing bodies.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent: You are able to remove your consent at any time. You can do this by contacting Rose at Rose Lettings and Management LTD.
(b) We have a contractual obligation to obtain personal information.
(c) We have a legal obligation to obtain personal information.
How we store your personal information
Your information is securely stored.
We keep identification documents and tenancy agreements for the duration of your tenancy. We will then dispose of your information by deleting the files stored.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at roselettingsandmanagement@gmail.com if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at roselettingsandmanagement@gmail.com.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk